Privacy Policy

This Privacy Policy sets out the practices of Mallett Partners Limited (Mallett Partners, referred to in this Privacy Policy as "we", "our" or "us") relating to the collection and use of personal information. This policy also informs you of your rights in relation to your personal information.

Mallett Partners is a specialist corporate and commercial law firm, based in Wellington. Your privacy is important to us, and we are committed to ensuring that your personal information is protected. We comply with the Privacy Act 2020 when handing personal information. If you have any questions about this policy, please contact our Privacy Officer at enquiries@mallett.co.nz.

PERSONAL INFORMATION:

Personal information is information about you that identifies you, or by which your identity can reasonably be ascertained. This includes your name, address, contact details such as email address and phone number, billing information, and written and verbal communications with us.

HOW DO WE COLLECT AND HOLD YOUR PERSONAL INFORMATION?

We collect personal information about you when you interact with us, such as when you provide us with personal information on this website or instruct us to represent and advise you. If you do not provide us with certain personal information that we request, we may not be able to provide our services to you.

The information we may collect, and hold may include any of the following:

  • Information to enable us to verify your identity (such as your name, date of birth)

  • Information to enable us to comply with our obligations under anti-money laundering and countering financing of terrorism laws, including verifying your identity, and the identity of relevant persons in your organisation

  • Your contact information (such as your phone number, email address, or physical address, billing address and billing information)

  • Your job title and employer

  • Your business interests and areas of interest and expertise (if you provide these to us or they are publicly available)

  • Any interactions you have with us (this includes time and date of contact, and relevant emails and documents)

  • Other personal information we require from, or about, you to provide the advice that has been requested. This may be in the context of advice you have asked for, or that a third party has asked for (for example, your employer, if we are acting for your employer)

  • If you apply for a job, information about your qualifications and experience.

We may also collect your personal information from publicly available sources to carry out customer due diligence or as part of the provision of our services to you.

We may store personal information we collect in any format we choose at our offices or at premises outside of our offices, including data storage facilities or online storage located within or outside New Zealand, which may be operated by independent service contractors.

HOW WILL WE USE AND DISCLOSE YOUR PERSONAL INFORMATION?

We use your personal information to enable us to effectively provide legal services, and to keep you updated with changes to the law. For example, we may use your personal information to:

  • Contact you in relation to any enquiries you make or to provide legal services to you (or your employer)

  • Provide legal services to our clients in relation to matters in which you are involved

  • Confirm or update your contact information

  • Engage or provide information to third parties on your behalf

  • Check for and manage commercial or legal conflicts of interest

  • Comply with our legal and professional obligations under the Lawyers and Conveyancers Act 2006, the Anti-Money Laundering and Countering Financing of Terrorism Act 2009, and under any court orders

  • Send you Mallett Partners publications (with your consent) and invite you to seminars and functions

  • For employment purposes, such as considering you for a role

  • For internal business administration

We may need to disclose personal information to third parties (including other entities or individuals who assist us to provide services or who perform functions on our behalf). To carry out the activities or to achieve the purposes specified above, we may disclose your personal information to:

  • People and organisations to whom you have authorised us to disclose your personal information

  • Parties involved in a matter for which you (or your employer) have engaged our services

  • Service providers that enable us to store, manage, audit, and analyse the information we hold

  • Third party service providers that we engage to help us provide services to you

  • Courts or tribunals, or government or regulatory agencies if required by law to do so.

ACCESS AND CORRECTION:

Under the Privacy Act 2020, you have the right to request access to any personal information we hold about you, and to ask for it to be corrected if you think that it is wrong. If you’d like to make a request, or ask us anything else in relation to your privacy, please ask the person you are dealing with, send us an email to our Privacy Officer at enquiries@mallett.co.nz, or send a letter to:

The Privacy Officer Mallett Partners Limited PO Box 10341 Wellington 6140

You can also find more information on the Privacy Commissioner’s website at https://www.privacy.org.nz.

UPDATES TO THIS POLICY:

We reserve the right to update this Privacy Policy from time to time. Any change we make applies from the date the updated Privacy Policy is posted on our website.